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Hartford Area Chamber of Commerce
Meeting Minutes

March 10, 2009
12:00 NOON
Hartford City Hall

Meeting was called to order by Sefcik at 12:00 P.M.

Pledge of allegiance was said.   

Members Present:  Ackerman; Darling; Moody; Rios; Rodney-Isbrecht; Sefcik; and Vawter.

Members Absent:   Nye; Nyhuis. 

     Motion by Sinclair, seconded by Vawter to approve the minutes of the January 20, 2009 meeting as presented. 
                        Motion carried 
 

 Old business  

Annual dinner recap– Panel Room provided a good dinner; Cake was served by Personal Touch Cakes and  Steve Starner from the Van Buren County Sheriff’s department gave a great presentation.   Best of awards were voted on by the chamber members present at the annual dinner and presented to the winners at the March meeting.  The Best Service Business went to Calvin Funeral Home; Best Retail Business went to Panel Room Restaurant; Best Professional Business went to Community Hospital, Watervliet; Best Manufacturing Business was Mann Metal and Best Overall Community Minded Business went to Mann Metal. 

Chamber Signs – the chamber sign at the East entrance to the City was destroyed in an accident, the person responsible did come forward and a police report was filed.  A claim can be filed through the person’s insurance company, once the funds are received for the claim, they will be held by the Chamber until a decision can be made on replacement of the signs.  Hicks Sign Company has filed for chapter 7, so trying to get something similar would be difficult.  It was suggested to come up with some ideas on what type of signage would be best for replacement and bring it back for discussion.  Chamber Member Vawter stated she had a meeting with the City Manager requesting release of the monies for the two entrance signs that were damaged previously; monies from that claim are still being held by the City.  Vawter said she did not feel an explanation to other chamber members should be in the newsletter but members should go to the next commission meeting for an explanation as to why the funds were not being released to the Chamber. An explanation and invitation to the next City Commission meeting would be extended to chamber members through e-mail and mass mail. The signs are now on the chambers insurance. 

     Motion by Sinclair, seconded by Rios to offer a refund of a pro-rated amount, for the sign that was destroyed, to those
     advertising on the sign.  
                       Motion carried

Nominations   

Treasurer's Report

The February ending balance is $2,780.43 and does not include the CD, outstanding bills to Rios for the annual dinner and $500.00 to Competent Secretarial for maintaining the web site.

 Other Business   

      Motion by Sinclair, seconded by Rios to adjourn the meeting at 1:00 P.M.
                 Motion carried

Submitted by
RoxAnn Rodney-Isbrecht 
Secretary
 

 Important dates

• Tuesday,  April 14, 2009, 12:00 NOON - Next Chamber meeting at City Hall.

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